Authors (including presenting author) :
Siu SY(1), Wong WK(1), Yu YS(1), Choi CM(1), Chiu MW(1), Leung KL(1)
Affiliation :
(1)Department of Ophthalmology, Tung Wah Eastern Hospital
Keyword 2: :
asset management
Keyword 3: :
inventory tracking
Introduction :
Annual asset stock taking and inventory tracking was one of the challenging and time-consuming duties in all clinical department. Automatic and contactless features utilizing radio-frequency identification (RFID), have been introduced in the operating theatre, revolutionizing asset management.
Objectives :
1. To enhance the efficiency in asset management and inventory tracking 2. To minimize time and manpower spent in inventory stock take 3. To achieve paperless inventory management
Methodology :
1. To implement RFID inventory tracking system 2. To design a Tailor-made hang tag for RFID labelling 3. To evaluate effectiveness by comparing stock taking time and conducting staff satisfaction survey
Result & Outcome :
RFID offers higher accuracy compared to manual barcode scanning, minimizing false missing and discrepancies. It also allows reading of multiple tags simultaneously. Stock taking time had been significantly reduced. Our nurses can therefore be released to concentrate on providing clinical patient care. Other benefits included providing real-time location tracking for mobile assets by using the scanners to detect specific items, eliminating unnecessary manual searches and movement of staff which contributes to better occupational safety and health. Moreover, all inventory data is integrated into the electronic inventory management systems. Paperless product movement monitoring and stock taking can be achieved. Trial run was conducted in our department in July, 2025. Stock taking time had been significantly reduced from 3 weeks to 1-2 days. Staff’s satisfaction survey in forms of questionnaire was conducted. Total 36 nursing staff and supplies service staff participated in the survey. 100% of staff agreed and strongly agreed that RFID is more convenient and effective. In summary, the implementation of RFID offers significant improvements in accuracy, efficiency, and real-time visibility in asset management, ultimately lessening staff work workload and operational costs. Furthermore, it is more environmentally friendly and helps achieve a paperless environment.
