Authors: (including presenting author): :
CHEUNG HL(1), LEE HWH(2), LEUNG JYM(2), CHUI JYL(3), YIM TCC(3), WONG WY(4), CHAN MC(5), MAK FKW(6), LI KY(2)
Affiliation: :
(1)Central Nursing Division, Queen Elizabeth Hospital (2)Cluster Information and Technology Division, Kowloon Central Cluster (3)Central Sterilization Services Unit, Queen Elizabeth Hospital (4)Department of Anaesthesiology and Operating Theatre Services, Kwong Wah Hospital (5)Central Sterile Supplies Department, Kowloon Hospital (6)Operating Theatre and Central Sterile Supply Unit, Hong Kong Buddhist Hospital (7)Sterile Supplies Unit, Hong Kong Children’s Hospital
Keyword 2: :
Sterilization
Keyword 4: :
Smart Sterilization
Introduction: :
Sterile Services Department/Unit (SSD/SSU) provides critical disinfection and sterilization services in a hospital. It supplies sterile instruments and medical devices for use in aseptic interventions in operating theatres, wards and other clinical units. There are different phases in the instrument reprocessing cycle and the related procedures are being carried out in designated working areas in SSD/SSU. The KCC Smart Sterilization System Portal was set up for use by 7 hospitals and 13 GOPCs in KCC to meet with the service demand upsurge and to enhance the related work efficiency in sterile supply services.
Objectives: :
The KCC Smart Sterilization System Portal was set up to provide access to the eOrder and eForm System. The eOrder System is used to switch the manual forms operating system into a paperless digital system in which users send eOrder and CSSD staff receive, confirm and issue sterile supplies. The eForm System is used to phase out the manual forms in daily operations by phases in SSD/SSU.
Methodology: :
Working groups with representatives from clinical users, SSD/SSU, nursing informatics and IT were set up to gather the system requirements, to plan for the project development and to implement the project. Service delivery models by different SSD/SSU were discussed for incorporating into the designated system. Alignment of practices were discussed and planned for implementation as indicated. The systems were implemented by phases. Post implementation survey and evaluation were conducted. Feedback collected was used in the planning and implementation of system enhancement in the later phase.
Result & Outcome: :
Result & Outcome:The KCC CSSD eOrder System has been implemented since 2024. The system provides electronic order management for CSSD instruments, consumables and also ward-specific items. The system had handled more than 60,000 e-vouchers and nearly 6,000,000 items in the year of 2024/25. It was estimated that 180,000 pieces of paper were saved per year. The system allows real time access to accurate electronic order information by both clinical and CSSD staff. With the use of mobile devices, clinical and CSSD staff can manage to operate at different locations convenient to them. The Phase III development on Sterilizer Batch Assign and Sterile Store Balance is underway. The eForm System has been implemented in 2025. SSD/SSU staff is the main user of the system. The first batch of eForms has covered the operation records for all major equipment in SSD/SSU. The eForm System allows record entry by staff using electronic mobile devices; archive of photo of test results; system alert of m
